HOME/CASES / DENTAL CLINIC
Revenue increase by 140,000 rubles for a dental clinic
Case on the implementation of the neural network Cyber Vision Control
How quickly can you recoup the cost of installing Cyber Vision Control in a dental clinic? How many times can profit be increased after the introduction of CVC? These are reasonable questions that often interest our customers at the first stage of cooperation. If you have a dental clinic or any service business (where the staff interacts with the customer and there are cash payments), take a look at this case and the result of the implementation of CVC in a particular company.

It should be noted that we begin working on any of our projects with a study of the specifics of the work of a particular organization. Of course, every company has peculiarities of work, even if such companies operate in the same area and provide the same services. The case that we discuss further was the first in dentistry, that is a new industry for us. Therefore, the first thing we started with was the study of the regulations and business processes...
Contents list
A word on the customer
The customer for this case is a premium private dental clinic with a good reputation in the market. The clinic is equipped with expensive imported equipment. Dental4Windows (D4W), a standard software solution for dentistry, is used in the company's accounting system. This program helps the company's employees record the clinic's activities, such as the database of customers and visitors, the schedule of appointments and payments, services performed, etc.


We also drew attention to the fact that the company had a fairly large volume of document flow (electronic and partly paper) and multiple, repetitive processes.
Suspicion of a problem
The main motivation that prompted the customer to contact us was a suspicion that the company is receiving less profit than it should be... At the same time, there was nothing specific, only assumptions:
"It is possible that not all manipulations or not all customers are being recorded in the accounting system! - said the customer. - For example, since we do not have automatic fixation of the operation of the X-ray machine, it may be a reason to hide the paid procedures..."
Please note that the clinic has standard video surveillance cameras installed. By the way, this case confirms the frequent delusion of customers, because CCTV cameras do not solve problems per se as they run into the same human factor and the need for regular viewing of a huge number of hours. For our customer, the installed video cameras only created the illusion of control. Any situational checks of the cameras did not bring any results.


The second sounded point that had to be checked was the need to monitor compliance with discipline and work regulations, which directly influenced the loyalty of visitors to the clinic, the amount of revenue and the owner's profit, accordingly.
The key questions to be checked were the following:
  • 1
    The time the administrator is absent from his/her workplace (reception) should not exceed 10 minutes
  • 2
    The administrator must come and leave the clinic only according to the work schedule established in the company. The presence of an administrator in the workplace actually determines the working hours of the entire dentistry.
  • 3
    Strict observance of the rules and regulations related to sanitary standards, such as the obligatory use of shoe covers and gloves.
Keep in mind that as a rule, the items that need to be monitored are usually modified and supplemented in the process of cooperation. This case was no exception. For example, the basic task of the clinic began with the above-described checks of the administrator's work, but in the process of integrating the system at the facility, the task of monitoring the doctors' working hours was added, together with tracking presence of patients in dental chairs...


This is a normal process of adapting the task to the customer, because the customer does not immediately understand all the capabilities of the Cyber Vision Control system; same as our specialists who need time to understand the specifics of the company's activities.
Set tasks
After the identified problem, it became clear that we had a goal, which was, firstly, to identify financial violations, and secondly, to control issues that directly influenced the reputation of the clinic.
We had to teach our neural network to detect the following situations:
  • 1
    The fact of non-entering incoming customers into the accounting system (face recognition to control the entrance and control the number of visitors).
  • 2
    The fact of the discrepancy between the services provided and those included in the accounting system. It was for this task that it was necessary to recognize people in chairs and control the dentist's working hours, which will be discussed further.
  • 3
    The fact of non-compliance with sanitary standards (use of shoe covers and gloves).
  • 4
    The fact of violating work schedule (time and frequency of absence of the administrator at the workplace for more than 10 minutes)
  • 5
    The fact that the operating time of the X-ray unit is not being recorded in the internal accounting system.
Features of the Cyber Vision Control implementation process
In terms of organization, the system implementation pattern includes the following stages:
1
Identifying problems that the customer wants to solve. Determining how to solve such problems using the CVC system
2
Analyzing customer's current equipment for the possibility of using it with the CVC system. Installing additional equipment if necessary
3
Determining control zones in accordance with the tasks to be solved; receiving a video archive from these zones; marking the resulting video archive, setting up and training the neural network based on the markup made
4
Integrating with the customer's accounting system (Dental4Windows (D4W)
5
Installing the customer application; customer training
The key feature that our specialists encountered in this case was similar services provided by the company. For example, the caries treatment service is divided into a "deep caries treatment" service, a "medium caries treatment" service, and so on. Each of these services differs in price, duration, and material costs. Our neural network had to learn to distinguish between these services in order to further verify them with the records made in the accounting system, and at the same time perform this accurately.


To solve this problem, it was necessary to record the doctor's work time (namely, the time of rendering the service) and the time people spent in the dental chair.
At the same time, it was necessary to cope without a face recognition module, since, firstly, in this case, face recognition is prohibited by law. And secondly, this task cannot be solved by simple face recognition, since there is no face overview during the service rendering.
To obtain the most accurate results, the program has learned to recognize a whole set of various factors: "the person in the chair is covered/uncovered"; "the doctor is standing next to the chair" or "next to the assistant's chair"; "the position of the doctor's hands in the area of the human mouth in the chair," etc.


By the way, no other detection methods in this case would be ineffective, but our robot eventually learned to determine the actual time of each service as accurately as possible.
First results of implementation
In the first week of the system operation, the following situations were recorded in the clinic
  • The doctor personally received payment from the customer (although only the receptionist had the right to do this). Thereby, the payment hasn't been recorded in the company's accounting system;
  • The customer was provided with a treatment service, but it was only examination that was recorded in the system
  • The X-ray unit was on numerous times during the day without being recorded in the accounting system
  • Multiple episodes of absence of the administrator at the reception for more than 10 minutes. Moreover, there was an expecting customer recorded.
Still, no sanitary standard violations were found.
Of course, all cases of violations are typed and reflected in the manager's personal account in the form of graphical reports. Moreover, each violation was accompanied by video recording that confirmed the system's report.
As a result, the company's director reacted accordingly.
He held meetings and made relevant decisions that we have no right to discuss in this case.
After the second week of operation of our system, the results have changed dramatically:
  • The administrator is at the workplace in accordance with the regulations

  • All customers are reflected in the company's accounting system

  • The services reflected in the accounting system correspond to those actually provided
Note that it is management decisions and the readiness to make them that are often the key stumbling block for our customers. In fact, managers may find themselves in a situation of ignorance or misunderstanding, faced with the fact of financial irregularities or outright deception in their enterprise, especially when such actions are massive.
How quickly the system recoups itself or let's talk about money
Let's calculate
By recording the actual time spent by the dentist, the clinic's revenue increased by 144,000 rubles per month.
Costs
12,000 rubles/month - subscription fee for using the system;

198,500 rubles - the cost of basic equipment, where 130,000 rubles is the cost of buying a new server. This purchase is optional as rent is possible, but according to this case, the customer made the decision to purchase.

36,000 rubles - integration (implementation) costs:
Thus, the CVC system recouped itself in less than two months (including equipment), and now it pays dividends every month. And we must say that profits are growing.
A few words about the clinic's reputation:
In addition to financial growth, there is what is called "loyalty gain." By improving the discipline of our staff, we not only reduce the number of dissatisfied and missed customers, but also increase the number of adherents of our company among the target audience.

But there is more. The fact is that the service sector one way or another contributes to the establishment of a close connection between the master (specialist) and the regular customer. Unfair specialists can play dishonestly by offering their customers a discount on condition of direct payment in hand, bypassing the cash register.

Of course, such cases are not just a lost profit for a company, but also a blow to the company's reputation. If an employee offers a customer to provide a service bypassing the management, the customer probably won't think anything good about such management. What is a director who does not control the situation in his own company? Good customers simply won't visit a clinic like this. Although in this case, not only the reputation of the institution suffers, but also the reputation of the owner, who is not respected even by his employees.


Industry solution for a medical clinic.
In addition, should we say that the departure of such employees from the company will certainly entail the loss of "their" customers, who will follow "their" professionals. And for dental clinics it is hundreds of thousands of lost rubles...
Let's conclude this case with the words of our leading specialist
"... the problem of violations in companies is not about ALL employees violating, it's about employees violating EVERYWHERE. Of course, there are employees who do not violate, but there are no companies where there would be no violating employees. "
Cyber Vision Control
CVC mitigates losses in any business, however small or big it is, whether it is a manufacturing enterprise
or a service company.

20 days
Average pay-off period after CVC has been implemented
>10 mln
>100 mln
Disciplinary violations detected
Economic violations detected
Read on
Industry Solutions | Cases | Blog | About | Contact Us

+7 (800) 301-39-70 contact@cvc.ai

3, ul. Mira, ROOM 1H, St. Petersburg, 197101, Russia

POWER AICONTROL© LLC
OGRN (company number) 1197847127125

Privacy policy